Gmail is the most widely used mailing service, but sometimes you may feel a need to access your Gmail from some client application like Microsoft Outlook, because if you have multiple email accounts then it becomes quite easy for you to check all the accounts from a single application, instead of opening the web-interfaces of each one of them. So, in this tutorial I am going to guide you on how to setup or configure Gmail in Outlook 2007 and 2010.
Configuring Gmail in Outlook 2007 :
Configuring Gmail in Outlook 2007 is a bit harder than in Outlook 2010 because in 2007 version you have to do each and every setting yourself but Outlook 2010 automatically does this job for you although you have an option to specify the settings yourself, if you want to.
- The first step to configure Gmail in Outlook is to Enable IMAP in Gmail. For this navigate to the setting page in your Gmail or enter this url: https://mail.google.com/mail/?#settings
- Click on the tab that says “Forwarding and POP/IMAP”, now click on the Enable IMAP radio button and click on save changes button, and your Gmail account is now ready to be configured in Outlook 2007.
- Now comes the Outlook procedure, Open Outlook 2007 and navigate to Tools > Account Settings.
- In the Account Setting Window in the Email Tab, click the New button.
- Now a new window “Add New E-mail Account” will appear. In the form provided, enter your name, email address and password. Click Next to “Manually configure server settings or additional server types,” then click “Next.”
- In the “Choose Email Service” field select the “Internet E-Mail” option and click Next.
- Now the Internet Email Settings page will appear and here we are going to do the main part of the settings, in the “Your Name” field enter your name, in “Email address” enter your Gmail address, in “Account Type” select the IMAP option, enter “imap.gmail.com” in the “Incoming mail server” , in “Outgoing server” enter “smtp.gmail.com”, in “UserName” enter your “Gmail address” and finally give your Gmail password in the “Password” field.
- Check the Remember password checkbox, and click more settings button, click the “Advanced” tab. Modify the “Incoming server (IMAP)” to “993″ and pick “SSL” from the drop-down menu. Put “Outgoing server (SMTP)” to “587″ and opt for “TSL” from the drop-down menu. After this navigate to “Outgoing Server” tab. Click the check box and enable “My outgoing server (SMTP) requires authentication.” Leave the radio button on “Use same settings as my incoming mail server.” Click “OK.”
- Now on the “Internet Email Settings” page click Next and then “Finish”, after this close the “Account Settings” dialog and hit “F9”.
- Now Outlook will start fetching all your emails from your Gmail account and will load them to your Outlook inbox.
So, this was all about configuring Gmail in Outlook 2007.
Configuring Gmail in Outlook 2010 :
Configuring Gmail in Outlook 2010 is very easy because here you don’t have to manually setup everything; Outlook 2010 has the intelligence to set it for you automatically.
- Firstly you need to enable IMAP option in you Gmail as told in the above procedure. After that launch Outlook 2010 application and then click on the office button on the top left corner, and from there select the info category . In the info category there is an option Account Settings.
- On the account settings option, click the dropdown and select “Add Account”. After clicking this a new “Add Account” window will be opened.
- Here select the email Account radio button and enter your name, email address and passwords and click the next button.
- Now Outlook 2010 will do the rest for you, it will search the relevant network and then it will establish a connection with it and log you on to the server automatically. Please note that this process will take some time around 5-10 minutes.
- After this step you are all set to access your Gmail emails from Outlook 2010.
So, you can use any one of the tutorials mentioned above to configure your Gmail emails in Outlook. If you have any difficulties in the process please write to us in the comments section.